How many e-mails usually sit in your in-box? If your answer is more than 10, you may have a problem. Productivity experts agree that allowing messages to languish in your in-box is an extremely unproductive way to handle electronic mail. Your in-box becomes cluttered, and all the messages blend together.
Avoid this affliction by acting on every message when it appears in your in-box—reply to the sender, forward to a colleague, delete the message, or assign it to a folder. Few messages remain in the no-man's land of the in-box, allowing you to focus on the new ones that arrive.
And if you find that you can't process every new message when you check your e-mail, check it less frequently. Tell people that you open your e-mail only at certain times each day. You'll free yourself from the constant time-drain of e-mail while ensuring you act more decisively when you do pull up your in-box.
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